Accounting Technician – (Los Angeles, California, United States)

Capitalizing on over 140 years of history and tradition in downtown Los Angeles, the University of Southern California (USC) has embarked on an unprecedented period of expansion. USC is now poised to take its place as the preeminent research institution of the 21st century and we are looking for skilled, motivated professionals to help forge the future of higher education.

The USC Finance Division department of Equipment Management is seeking an Accounting Technician to join its team.

THE WORK YOU WILL DO

The Accounting Technician is responsible for inspecting and recording all newly acquired equipment on University Park, Health Science, and all off-campus locations. Performing a variety of accounting duties, e.g., processes, reconciles, monitors, and reports accounting activity for a financial service, auxiliary, or administrative accounting unit. Work may be general in nature or very specialized. May act in a lead capacity.

The Accounting Technician:

  • Inspects equipment for completeness. Tags, records serial and model numbers, locations, etc. of equipment.

  • Maintains computerized inventory records of all University equipment. Assists in maintaining an accurate and up-to-date inventory and backup records of Federal and State equipment.

  • Conducts periodic physical inventories of previously recorded equipment to verify records. Assists in implementing the University equipment inventory procedures.

  • Sets up and maintains accounts, ledgers, journals, files, blanket requisitions, reports, and/or other documentation for departmental or university accounts. Assists with month-end and year-end closings, as needed.

  • Prepares and submits accounting documents for processing. Determines appropriate fund allocations and secures proper approvals.

  • Enters data from various source documents into accounting systems. Review source data for completeness and accuracy prior to input. Ensures compliance with internal policies and external regulations and restrictions. Rejects and returns documentation as appropriate.

  • Records, balances, and reconciles account activity. Identifies potential problems and researches to provide background or comments. Produces and distributes related reports. Verifies the accuracy of reports prior to distribution. Maintains documentation for audit purposes.

  • Monitors outstanding or suspense items. Researches documents and follows up to clear or adjust items.

  • Performs one or more specialized accounting duties including, but not limited to, monitoring receivables, collecting past-due accounts, controlling cash or negotiable items, and monitoring related inventory procedures.

  • Records and reconciles income and expenses. Monitors actual performance to budget and prepares reports.

  • Approves and processes budget amendments, account charges, expense transfers, and closing entries and reports.

  • Confers with faculty, staff, students, researchers, or external contacts to provide information and/or resolve problems relating to financial transactions. Provides technical support for accounting issues.

  • Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time. Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The work schedule for this position is Monday to Friday 8:00 AM – 4:30 PM however, work schedules may change at any time to accommodate business needs.

PREFERRED QUALIFICATIONS

The ideal candidate for the position of Accounting Technician meets the following preferred criteria:

  • 2 years of relevant experience

  • University accounting experience

MINIMUM QUALIFICATIONS  

Candidates for the position of Accounting Technician must meet the following minimum qualifications:

  • Associate’s degree

  • Combined experience/education as a substitute for minimum education

  • 1 year of related bookkeeping/accounting experience. Knowledge of bookkeeping/accounting practices and principles. Ability to use a variety of bookkeeping/accounting software applications such as databases, spreadsheets, etc., as required.

  • Active/valid/unrestricted CA Drivers’ license in accordance with USC’s Driver Vehicle Safety Policy

  • Must also own or have access to a personal vehicle to drive to off-campus locations for tagging and taking inventory of equipment.

  • The ideal candidate must be customer service oriented, providing excellent customer service to both internal and external customers within the university, have good verbal and written communication skills, and be proficient in using Excel.  The position requires sustained periods of walking and the ability to climb stairs as physical inventory and tagging of equipment are required.

The hourly range for this position is $22.82 – $25.65. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

About USC Finance Division:

USC Finance Division is a diverse group of innovative and talented professionals who provide high quality services in support of education and research at USC. The Finance Division is comprised of the following departments: Office of the Chief Financial Officer, Financial and Business Services, Office of the Comptroller; Office of Budget and Planning, Treasury, and Health Plans; Facilities Planning and Management, Audit Services, Risk Management, and Information Technology Services.

USC Finance Division values integrity, excellence, diversity, equity, and inclusion, well-being, open communication, and accountability.

The University of Southern California values diversity and is committed to equal opportunity in employment.

#LI-FT

Minimum Education:
Associate’s degree
Combined experience/education as substitute for minimum education
Minimum Experience:
1 year
Preferred Experience:
2 years
Minimum Field of Expertise:
Related bookkeeping/accounting experience. Knowledge of bookkeeping/accounting practices and principles. Ability to use a variety of bookkeeping/accounting software applications such as databases, spreadsheets, etc, as required.

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