Administrative Budget Assistant – (Los Angeles, California, United States)

The University of Southern California (USC), founded in 1880, is located in the heart of downtown Los Angeles and is the largest private employer in the City of Los Angeles. USC is consistently ranked among the nation’s most prestigious universities, and the USC Leonard Davis School of Gerontology features one of the world’s best degree and research programs in gerontology. The USC Leonard Davis School of Gerontology has an international reputation as a hub of aging research and with additional strong programs throughout the university, leads the way in defining and advancing the field of gerontology: https://gero.usc.edu

 The USC Leonard Davis School of Gerontology is seeking an Administrative Budget Assistant to join its team!

Our Family Caregiver Support program is rapidly growing, and we need superstars to join our current dynamic team. This is a full-time hourly position that will require substantial commitment and flexibility. The work schedule varies from 8:30 A.M. to 6:00 P.M., Monday through Friday, and some weekend work as needed. The office location will be on the University Park Campus: https://www.fcsc.usc.edu/  

The Administrative Budget Assistant will provide support with all financial activities related to the program.  As part of the administrative team, the Administrative Budget Assistant will be responsible for all steps necessary to process outgoing payments on behalf of the department.  The candidate will also prepare reimbursement reports and ensure expenditures are aligned with funds available, monitor subcontracts with other agencies as needed.       

Job responsibilities will include but are not limited to processing purchase orders, invoices, check requests, budget preparation, and projection, monitoring payroll activity, reconciling expenditures, preparing vendor contracts, assisting with arranging services with vendors, monthly data entry related to client activities, producing reimbursement & productivity reports.   

Our ideal candidate will have working knowledge of budget preparation, accounts payable and receivable, account reconciliation, data entry and tracking, and overall office administration. Proficiency in Excel is required. Bachelor’s Degree or equivalent experience is preferred. 

  • Work schedule M-F 8:30-5:00 pm.
  • May require off-campus travel to meetings.
  • In office 5 days a week

This is a full-time, non-exempt position that will require substantial commitment and flexibility Benefits include a competitive salary, and a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, and more.

This position is funded by a research contract/grant and may be funded by a subsequent contract/grant. Accordingly, your position is contingent upon receipt of the necessary funding from this or any subsequent contract/grant to continue employment.

The hourly rate range for this position is $ 22.92 -$25.12. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

If you are interested, please submit your completed application, including a cover letter and resume with references. Thank you for your interest!

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu.  Inquiries will be treated as confidential to the extent permitted by law.

Minimum Education: Associate’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: Secretarial, clerical or administrative experience including some budget, financial or payroll experience.

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