The HR Executive Analyst provides analysis and complex administrative support to the Chief Human Resource Officer (CHRO) and is responsible for managing and anticipating the needs of this very busy office. This role requires initiative and sound decision-making with the goal of achieving clear communication, efficient office operations, analytic support, and effective assistance to the CHRO. Duties include, but are not limited to, preparing analyses and presentations, developing relationships with the CHRO’s colleagues, clients and customers, coordinating priorities throughout the day, and performing independent and collaborative projects within the HR domain, arranging meetings and travel, scheduling and coordination of executive’s calendars, In addition, this position provides specialized professional support services in the administration of projects, analyses, and assignments. Coordinates a variety of administrative projects including planning, budgeting, organizing, and delivery of services. Organizes and expedites the flow of work through the CHRO’s office and initiates follow-up actions, as necessary. This role requires attention to detail, problem-solving, self-management, and business knowledge to communicate and work effectively with HR leadership, organizational leadership, client groups, and vendors. The HR Executive Analyst must possess the professionalism, business knowledge, and decorum to attend various meetings on behalf of the CHRO.
- Independently creates presentations, analyses, reports, letters, memos, documents, and graphs in an accurate, easy to read format within the agreed upon time frame requested utilizing appropriate programs such as Microsoft Word, Excel, PowerPoint, MS Project, and Visio.
- Assists in planning, developing, implementing, and tracking short and long-term project direction, objectives, goals and strategies. Creates status report on project plans, progress, and results.
- Evaluates effectiveness of project direction, schedules, activities, etc. Recommends and implements project activities and/or modifications of project activities and/or schedules as necessary to ensure achievement of project goals and objectives.
- Anticipates travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executive’s availability and obligations.
- Participates in development and administration of project or department budgets. Provides pertinent data and projections for use in developing project or department budgets. Authorizes expenditures within established limits. Tracks and monitors budget activity and analyzes variances. Produces interim financial reports.
- Develops relationships with CHRO’s colleagues, clients, and customers and interfaces with employees at all levels throughout the organization.
- Responsible for coordination and confirmation of travel arrangements, including lodging and airline and/or automobile reservations, preparation of travel authorization forms and expense reports as directed.
- Manages executive’s complex calendar, providing organized, accurate, proactive scheduling of meetings, which are often fluid and changing.
- Maintains relationships throughout the organization and with external contacts to complete project assignments or for information exchange.
- Responsible for composition, formatting, editing, and appropriately disseminating a wide range of non-routine, complex, and highly confidential communication materials. Prepares all correspondence according to company guidelines for signature by executive (i.e., brand and logo compliance), proof reading materials for consistency, accuracy, grammar and spelling.
- Serves as a liaison between Chief Human Resource Officer, Chief Diversity, Equity, and Inclusion Officer and other senior level executives.
- Organizes and expedites the flow of work through the CHRO’s office and initiates follow-up actions, as necessary.
- Proven ability to be flexible in a dynamic work environment.
- Ability to work independently and exercise discretion and judgment in job performance.
- Performs other duties as assigned.
- Bachelor’s degree
- 5 years Directly related project or administrative experience
- Experience in administration, HR operations, expense management, reimbursement, and budgets.
- Solid communication and interpersonal skills to communicate effectively and diplomatically with all levels of staff verbally and in writing.
- Strong project management and organizations skills.
- Detail oriented individual with a high level of accuracy.
- Working knowledge of Microsoft Office applications such as Word, Excel, and Powerpoint.
- Must be able to create visual interpretations of data for presentation purposes.
- Must be able to analyze situations, identify problems, and recommend solutions.
- Ability to use sound judgment in responding to issues and concerns.
- Ability to use discretion and maintain confidentiality.
- Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
The hourly rate range for this position is $33.00 – $54.02. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
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