Library Manager, ONE Archives – (Los Angeles, California, United States)

The University of Southern California (USC) Libraries (Los Angeles, CA) seek an energetic, forward thinking, and experienced information professional to serve as Library Manager, who will oversee the daily operations of the ONE Archives at USC Libraries. This position requires a solid foundation in reference services, specialized collections stewardship, library facilities operations, and a combination of skills and advocacy that will contribute to the dynamic public services and programs at the ONE Archives and USC Libraries.

We value qualified candidates who can bring a diversity of backgrounds and experiences to our community and who are intentional in their efforts to foster an environment which incorporates diversity, equity, inclusion, and anti-bias actions.  We value individuals who are motivated to develop transformative library services and programs; who are invested in the future of librarianship; and who are creative in identifying and solving problems within a collaborative environment. The successful candidate must be knowledgeable of current relevant library and scholarly information trends and practices and be able to apply this understanding to make a significant, positive impact on the USC community. Duties may include weekend and evening hours. It is important to note that this is a two year Fixed-Term position. 

USC Libraries

USC Libraries faculty and staff work to advance consequential engagement with our academic and arts communities. We are committed to USC’s unifying values of accountability, integrity, excellence, open communication, well-being, and diversity, equity, and inclusion as we support the university’s students, faculty, and staff. USC Libraries take pride in our Digital Library, the Sidney Harman Academy for Polymathic Study with its Ahmanson Lab, our data and visualization services, and the library’s strong primary source collections including the history of Los Angeles and Southern California; LGBTQ history and culture, particularly relating to West Coast activities and activism; Cinematic Arts; and the Holocaust, genocide, and exile studies.  For more information on how our libraries support critical, creative, and ethical habits of mind at USC, visit https://libraries.usc.edu/facts-and-figures and https://libraries.usc.edu. Visit USC’s website for information about our students, academic programs, campuses, and research.

ONE Archives at USC Libraries

ONE Archives at the USC Libraries is the largest repository of Lesbian, Gay, Bisexual, Transgender, Queer (LGBTQ) materials in the world. Founded in 1952, ONE Archives currently houses over two million archival items, including periodicals, books, film, video and audio recordings, photographs, artworks, organizational records, and personal papers. ONE Archives has been a part of the University of Southern California Libraries since 2010. For more information, visit https://one.usc.edu/

RESPONSIBILITIES AND DUTIES

Reporting to the Head of the ONE Archives, the Library Manager:

  • Supervises day-to-day operations of ONE Archives, providing specialized and varied library services; advises the Head of ONE Archives on operational, administrative, personnel and budgetary matters; researches problem issues and takes necessary action to address and bring to an appropriate resolution.
  • Supervises student workers or staff; recruits, screens, hires and trains students or staff; sets attainable and measurable goals with clear deadlines; identifies and reports staffing needs
  • Develops workflows and coordinates the retrieval and reshelving of ONE’s collections materials across departments and offsite storage facilities; ensures the careful handling and delivery of rare and fragile materials; monitors storage conditions and works with staff or administration to address problems
  • Develops and implements library policies and procedures in coordination with other managers; ensures that library patrons and supervised staff comply with all applicable library policies and procedures; interprets policies and procedures for library personnel or patrons; maintains currency with library, division, and University policies.
  • Participates in the development of department budget; administers budget; monitors and tracks budget activity; produces interim reports, as needed
  • Provides assistance to library patrons using databases and reference materials and refers questions as appropriate; provides in-person and virtual reference assistance as assigned, including weekends and some evenings; commits to a strong public service orientation in a library and archives setting.
  • Participates in the gathering of library statistics, measurements, and feedback; prepares reports, interprets data, analyzes trends, and communicates recommendations
  • Maintains specialized library equipment and software; provides or coordinates training on proper utilization of equipment; reports equipment and systems problems to appropriate departments, tracks progress, and communicates status with library staff.
  • Participates in initiatives aimed at enhancing services and resources in line with USC Libraries’ commitment to equity, diversity, inclusion, and anti-racism.

Application Procedure: Please upload an updated resume and cover letter addressing the qualifications for this position. 

EXPERIENCE AND QUALIFICATIONS

Minimum qualifications: Bachelor’s degree. In addition, candidates must provide evidence of:

  • Three years of experience working in an archive, academic library, or research library setting, with knowledge of library operations, services, and databases
  • Experience supervising students or staff in a university setting
  • Office management and budget administration experience combined with specialized knowledge of University policies and procedures, preferably at USC
  • Familiarity with archival principles and protocols related to the long-term care and management of archival materials, including preservation practices, storage security, environmental controls/maintenance, and proper handling of rare materials
  • Demonstrated excellent organizational, verbal, and written communication skills

Desirable qualifications:

  • Advanced degree in library/archival sciences, or related discipline
  • Five years of experience working in a large academic, research, public library, or archive
  • Familiarity with LGBTQ history and/or LGBTQ studies
  • Experience using Aeon to manage patron requests and access
  • Experience using databases such as Archivesspace, Axiell, or Alma to manage location of materials and interdepartmental workflows
  • Knowledge of current professional library trends, especially those relating to reference for primary sources for a diverse population of users on and off-campus

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values of integrity, excellence, diversity, equity and inclusion, well-being, open communication and accountability.

When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

The annual base salary range for this position is $86,948.69 – $90,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.”

#LI-KH1

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 5 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Experience in supervising administrative operations of a complex department. Knowledge of library operations, services and technical systems.

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