Program Assistant – (Los Angeles, California, United States)

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.  

As a community of Dornsife College “we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms…as well as a lifelong passion for learning and a commitment to the betterment of society.”  The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff.  This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College.  What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life.  If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.  

Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together. 

Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person’s capacity to contribute positively to the relationships and culture of their office or department.  Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.

The Center for International Studies (CIS) is under the academic auspices of the University of Southern California’s Dana and David Dornsife College of Letters, Arts and Sciences with an affiliation with the Political Science and International Relations (POIR) Department.

The mission of CIS is to support scholarship on international studies at USC. The Center supports the research of faculty and students; hosts scholars from the United States and abroad; organizes public seminars, workshops and conferences; promotes collaborative research projects; and contributes to the public understanding of international affairs.

Duties will include, but are not limited to:

  • Administrative and logistical support for CIS events (lectures, conferences, workshops), including all aspects of set-up, catering, on-site management, and liaisoning with pertinent venue staff.
  • Helps arrange travel of event guests, including airline reservations and lodging.
  • Assists in program budget preparation and administration.
  • Provide client services by responding to inquiries and request for information regarding program functions.
  • Scheduling, reviewing, and overseeing the work of student workers.
  • Helps to onboard and track undergraduate research assistants funded by the center, including liasoning with payroll office.
  • Provides public relations assistance and administrative support for department, including assistance with social media, website and newsletters.

Candidate should be able to demonstrate exceptional organizational and communication skills as well as analytic capacity and strong attention to detail.

Must be proficient in Microsoft Office Suite: Word, PowerPoint, Excel and Outlook. Knowledge of USC systems preferred, including Concur and Workday Financial; other useful programs or applications include Canva, MailChimp, Facebook Creative Studio and Hootsuite.

Hourly range: The hourly rate range for this position is $24 – $25.98. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

This is a gift funded position.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Required Documents and Additional Information:

  • Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
  • Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

The University of Southern California is an Equal Opportunity Employer that Values Diversity.


Communication — written and oral skills Development/fundraising Lead/guidance skills
Problem identification and resolution Research

Supervises: Level:

May oversee student, temporary and/or casual workers.

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 1 year, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Administrative support services

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