Program Manager of Convergent Research Initiatives – (Los Angeles, California, United States)

Reporting to the Head of Convergent Research Initiatives, the Program Manager of Convergent Research Initiatives will provide program and project management, high level administrative support, laboratory administrative support, decision support service, and leverage collaboration for mission and goal attainment.

Responsibilities:

  • Work with school leaders to support the development of new initiatives and programs to meet the needs of Keck Medicine of USC’s mission and goals.
  • Serve as the administrative point person for the program and be responsible for organizing meetings, creating agendas, timelines, and tracking action items.
  • Be responsible for organizing meetings and events and materials that will help foster the mission and goals of the program and work with leaders from multiple schools and departments including the Office of DEI to ensure our commitment to enhancing diversity in convergent research initiatives
  • Serves as a key resource for program information. Resolves problems or questions referred by program staff, senior university administrators, or professionals outside the university.
  • Stays informed of developments in field. Reads pertinent literature, attends meetings and participates in professional associations as appropriate. Establishes and maintains an active network of professional contacts.
  • Interacts with stakeholders and is responsible for tracking and analyzing key metrics to determine the progress and success of key deliverables 
  • Plans, organizes and schedules program activities to meet objectives. Ensures that these are well-documented and communicated to key stakeholders.
  • Prepares progress reports and results of program activities for university leadership and funders.
  • Manages program operations and administrative functions such as budget, policies, marketing, outreach, equipment management, personnel management and research purchases in a laboratory setting
  • Helps to develop and manage project budgets. Prepares and/or directs the preparation of financial reports as required. Manages ongoing purchasing activities in a laboratory and program setting.
  • Coordinates subcontracted services as necessary for convergent initiatives research program. Monitors the progress of work performed by subcontracted service providers.
  • Researchers funding sources and opportunities. Assists in integrating proposals to application system. Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport.
  • Plans and participates in meetings, discussion groups and other types of events. Assists with preparation of presentations on behalf of the project.
  • Coordinates and/or links project operations with other administrative and research functions on and off campus.
  • Establishes and maintains an active network of professional contacts across the university and with international research collaborators
  • Collaborates with multidisciplinary faculty, staff and administrators to facilitate timely and effective participation in the Convergent Research projects. 
  • Interfaces with regulatory agencies and others to manage projects
  • Coordinates with departmental finance office, research office, human resources, purchasing department staff and procurement specialist on project related hires, purchases and contract activities 
  • Interfaces with Advancement teams to facilitate philanthropic fundraising opportunities.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Essential Skills:

  • An upbeat attitude, eager to participate and actively engage in all aspects of the organization.
  • A passion for producing outstanding quality of work and delivering exceptional program outcomes. 
  • A self-starter with a can-do attitude who will take initiative to address issues and propose solutions. 
  • A high-performing, genuine, authentic individual with a good sense of humor 
  • Unwavering integrity, and principled decision-maker
  • Exceptional organizational skills.
  • Demonstrated ability to manage concurrent projects, prioritizing competing assignments and working under pressure with tight deadlines and frequent interruptions.
  • Sound judgment in making decisions with minimal supervision and discretion with confidential information.
  • Ability to work strategically and collaboratively across departments.
  • Ability to translate strategies into tactical plans and operationalize them into successful outcomes.
  • Highly developed analytical skills and the ability to prepare reports, presentations, and other materials for Head of Convergent Initiatives consideration that are complete, clear, brief, and compelling
  • Exercising resourcefulness, and prioritizing tasks to meet a variety of demands
  • A well-rounded higher education professional, familiar with all or most aspects of bioscience initiatives at a higher education institution 
  • Computing skills: Microsoft Office 365 (OneDrive, Word, Excel, PowerPoint),  planning tools such as: Doodle, Calendly and When2Meet, Need2Meet, and Zoom
  • Communication skills: Excellent verbal and written communication skills
  • Demonstrated commitment to supporting employee wellness, diversity, equity and inclusion 

Preferred Skills:

  • Administrative support management for interdisciplinary convergent research programs, working across different schools and departments, assisting with logistical coordination of efforts, building relationships and collaborating with key stakeholders to achieve the goals of the program
  • Proven experience in managing Environmental Health and Safety compliance, records, monitoring and reporting
  • Working with the Drug Enforcement Agency assisting with department DEA License and implementing safety and security procedures and controlled substances compliance
  • Experience with support and Coordination for large multidisciplinary and cross-town institution partnering efforts
  • Experience researching, assistance with preparing and submitting NIH grant applications, RPPR Reports, and overseeing grant compliance and budget monitoring
  • Administrative support for finance and operation of multi-million dollar research enterprises
  • Proven effective communication with international research collaborators, coordinating meetings, events and obtaining or providing information necessary to support program efforts

The annual base salary range for this position spans from $105,000 to $140,000. Upon extending an offer of employment, the University of Southern California takes various factors into account, including the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, and external market and organizational considerations.

Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Field of Expertise: 5 years of multidisciplinary administrative support in convergent bioscience

Preferred Experience: Master’s Degree
Preferred Experience: 5 years of program administration/management, preferably in a higher education institution

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