Project Administrator – (Los Angeles, California, United States)

The Department of Emergency Medicine (DEM) at the Keck School of Medicine of USC is seeking a high-integrity and independently motivated Project Administrator – Research Division position to play a key role within the administrative offices. This is a full-time, permanent position, located near the Health Sciences Campus at the LA General Medical Center.

The ideal candidate will be a reliable, responsible, and self-motivated individual. Incumbent performs varied administrative duties for a research division.

Responsibilities include:

  • Assists principal investigators and research director in formulating research objectives.
  • Administers the planning, organization and scheduling of activities to meet objectives and administering all phases of large project grants and any subcontracts
  • Develops and implements operating policies, procedures and systems to support planned operations. Ensures these are well-documented and communicated to project personnel and/or other parties. Organizes division meetings, meeting minutes and distribution to division members.
  • Coordinates the grant proposal submission process (e.g. application submissions, budget preparation, clarifying grant requirements, monitoring decisions on grant proposals, communicating with department faculty members, grant sponsors and the university contracts and grants office) and maintaining grant log.
  • Coordinates the post submission and post award process, including communicating with  department faculty members, grant sponsors and the university contracts and grants office, award account expenses, producing regular budget reports and projected expenses.
  • Oversees staff, students & volunteers, agency workers and/or resource employees in research related activities
  • Coordinates research assistant, faculty and staff on-boarding process for research related activities
  • Creates and organizes documents, literature searches, data tables, and tools needed for projects, presentations, and publications
  • Administers and participates in projects and division operations and functions such as planning, design and development of project protocols, data acquisition and management, analysis and reporting study results, including scientific manuscripts, abstracts and community presentations.
  • May evaluates and recommend statistical methods for data analysis and monitors and interprets results of analysis. Prepares technical reports and papers on study plans, progress and results of research activities.
  • May contribute to the design of research protocols; evaluate, recommend and implement procedures for data acquisition, management and quality control.
  • Oversees the maintenance of division equipment 
  • Support all other administrative needs of the research division

Preferred Qualifications:

  • Microsoft 360 (i.e., Word, Excel, PowerPoint, OneDrive)
  • Familiarity with survey and statistical software such as REDCap, SPSS, SAS, or Stata
  • Experience with grant submission and administration
  • Experience with scientific communication, including manuscript preparation, submission, adherence to sponsor reporting guidelines

The annual base salary range for this position is $77,215.84 – $82,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

The University of Southern California strongly values diversity and is committed to equal opportunity in employment. Women and men, and members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply.

Minimum Education: Master’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience
Minimum Field of Expertise: Directly related education and project administration experience in specialized field represented by project.

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