Research Coordinator II – (Los Angeles, California, United States)

The Alzheimer’s Disease Research Center at the USC Keck School of Medicine is recruiting a full time Research Coordinator to join our team.  The ADRC is an interdisciplinary group of researchers including faculty investigators, research coordinators, health professionals and trainees who are committed to research on memory problems and aging.  The ADRC Research Coordinator will work with USC investigators and research staff to coordinate clinical research studies within the center.  The ideal candidate will have prior experience with clinical trial research. 

Key Responsibilities:

  • Serves as a lead assisting with planning and staffing of project operations based on proposed research activities and timelines. Coordinates aspects of sponsor-initiated and investigator-initiated research studies including subject recruitment, data collection, scheduling of study-related activities and follow-up of enrolled subjects. Provides guidance and direction to investigators, research personnel, and subjects. Assists with training and demonstrating techniques or procedures to less experienced research coordinators.
  • Plans, organizes and schedules assessments/tests/activities to meet research objectives and study protocol compliance. Communicates with study team personnel to ensure study procedures are followed and research is performed as described in protocol. Serves as contact for subjects, study personnel, Institutional Review Board (IRB) and study sponsor.
  • Assists in recruiting subjects for studies and determines eligibility based on study criteria. Coordinates study participant activities including recruitment, screening, orientation and correspondence. Schedules subject appointments, tests, and procedures coordinating with external providers as needed. Produces reports, correspondence and other materials, as needed or required.
  • Has responsibility for data collection for research studies following established data collection and management procedures. Collects, records, enters and prepares data for analysis. Performs basic study analysis under the direction of the Principal Investigator. Collects pertinent information from study participants through interviews, administration of tests or surveys or questionnaires, medical records review, or other collection procedures.
  • Assists with development and management of project budgets. May authorize expenditures, monitor status and reconcile budget to ensure compliance with fiscal guidelines and regulations. Prepares and/or directs the preparation of financial reports as required. May direct ongoing purchasing activities including authorization of one-time purchases with approval from investigators.
  • Organizes and prepares grant proposals. Collaborates with investigators to develop research proposals. Interfaces with funding and regulatory agencies to exchange information.
  • Maintains accurate, complete and timely records, including source documents, consent forms, case report forms, protocol documents, and regulatory documents, as required by sponsor and institutional guidelines.
  • Prepares and submits timely, accurate, and complete documentation of study continuing review and study amendments to Institutional Review Board (IRB). Assists investigators with reportable event submissions to IRB.
  • Assists with preparation of study documents such as informed consent, recruitment script, and other materials. Assists with preparation of proposal, protocol, case report forms and progress notes, as needed. Ensures consent process is performed and documented in compliance with FDA, GCP, IRB, HIPAA, SOPs, sponsor and institutional regulations and policies.
  • Provides ongoing education to study subjects about clinical trials and provides significant new information that may affect a subject’s willingness to participate in a study, when needed. Evaluates subject compliance and promotes compliance through education. Coordinates in-service classes for nurses, pharmacists and others regarding the study and/or investigational product.
  • Prepares site for monitor visit and external/internal audits. Provides timely response to queries from sponsor and/or auditors.
  • Collaborates with pharmacist or materials management personnel to maintain accurate accountability of investigational products and specimens.
  • Coordinates sample collection, processing and shipment for each study.
  • Maintains automated databases and other records for reporting and compliance purposes. Generates reports and analysis of data according to project schedules or on an ad hoc basis. Provides guidance and direction to less experienced research coordinators in these efforts.
  • Arranges and attends meetings, seminars, symposia and other events related to project efforts. Participates in educational opportunities to increase knowledge about clinical trials and regulations. Remains current with federal, state, and institutional regulations and best practices.
  • Orders supplies and equipment. Researches and develops recommendations for new equipment purchases.
  • Completes Research Order Form (ROF) for each subject visit and submits subject enrollment documentation as required.
  • Train other/new research coordinators as applicable
  • Performs other related duties as assigned or requested.

Preferred Expertise/Experience:

  • Knowledge and understanding of federal, state, and institutional research regulations as well as Good Clinical Practices (GCP) and HIPPA regulations.
  • Proficient with MS Office applications.
  • Knowledge of medical environment and terminology.

Preferred Education: Bachelor’s degree 

Preferred Experience: 2+ years of relevant experience

The hourly rate range for this position is $31.69 – $35.60. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor’s degree
Minimum Experience: 2 years
Minimum Field of Expertise: Certified research coordinator. Administrative or research experience. Knowledge of medical environment and terminology. Knowledge and understanding of federal, state, and institutional research regulations as well as Good Clinical Practices (GCP) and HIPPA regulations. Proficient with MS Office applications. Demonstrated effective communication and writing skills. Ability to multi-task. Demonstrated ability to work as part of a team as well as independently.

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