Study Coordinator – (Los Angeles, California, United States)

Study Coordinator

USC School of Dramatic Arts

Comic + Care Program

Part-Time/Fixed Term

On-Ground, primarily Clinical Setting

The USC School of Dramatic Arts seeks an experienced part-time Research/Study Coordinator to join its Comic + Care Program, part of its Institute for Theatre & Social Change. USC Comic + Care, previously known as the Medical Clowning Program, uses laughter and humor to improve the physical and mental well-being of hospital populations and communities in need. 

Reporting to the Director of USC Comic+Care, this fixed-term position will support the complete coordination of onsite clinical studies to ensure compliance with protocols and overall study objectives.  The individual in this position will establish and maintain the Regulatory Binder, as well as discuss appropriate protocol requirements with all ancillary services involved.  The Study Coordinator will maintain working knowledge of pertinent HIPAA regulations, solicit studies support, schedule study subject times with physicians and hospital staff, and recruit study subjects.  The role will also involve administrative tasks such as completing all required pre-screening and screening for each study, obtaining, and documenting the Informed Consent process, and reporting visiting information to the Clinical Conductor.  The position must report and timely inform appropriate IRB (Institutional Review Board) and study personnel of any deviations or violations from the protocol. 

Preferred applicants will demonstrate a history of success in setting goals and completing projects with a high degree of independence while exercising good judgment.  The individual in this position must effectively communicate and work with people at multiple levels (site, clinic, management, etc.), manage timelines by prioritizing tasks to complete different projects with various deadlines, as well as motivate and influence others by taking initiative to anticipate and eliminate potential barriers.  The Study Coordinator must have a solutions and problem resolving focus to improve current processes or create new ones for better efficacy.

Job Tasks Include:

  • Reviewing all protocols and maintaining full knowledge and understanding of the requirements per USC Comic+Care Partner with the primary investigator and co-investigator(s) as appropriate for each protocol
  • Notifying the Site Manager of any problems or serious issues that may arise
  • Arranging for storage of all documentation in a locked, secure, and limited-access area until notified by the appropriate personnel regarding proper disposition
  • Establishing and maintaining appropriate forms for each study subject including consent forms, case report forms, etc.
  • Communicating and encouraging a high level of awareness among clinic physicians and staff
  • Completing the IRB closeout report and reviewing all reported deviations for appropriate documentation
  • Facilitating audits by the sponsor, IRB, or other regulatory agencies as appropriate by providing all pertinent study-related records and be available for clarification

Preferred Expertise & Experience:

  • Spanish Speaking
  • Knowledgeable in HIPAA regulations
  • 2-3 years experience working in clinical study environment

Additional Information:

This position requires the employee to sit in a stationary position at least 50% of the time; use hands and fingers to grab, and reach with hands and arms.  The employee is occasionally required to stoop, kneel, or crouch. The employee may occasionally lift or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The hourly rate range for this position is $28.00 to $32.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, funding, as well as external market and organizational considerations.

The USC School of Dramatic Arts is recognized internationally as a leader in Theatre education. The School offers innovative programs and curricula in acting, direction, playwriting, design, critical studies, stage management, technical directing, and applied theatre arts. With a faculty of artists working at the highest level of their profession, the School offers BA, BFA, MA and MFA degrees and an active production program of nearly 20 shows annually.  We offer our students the most progressive and robust training ground to fully equip them for multi-hyphenate careers in the ever-evolving field. Through cutting-edge initiatives and interdisciplinary partnerships across USC, we prepare our students to work in any medium so that they leave SDA with both the flexibility and media agility to take on a multitude of leadership roles across the

entertainment industry. The School’s alumni are part of an unrivaled legacy: spanning every medium and every platform, our creative artists have made their way into the hearts and minds of millions.

The USC School of Dramatic Arts, founded in 1945, is recognized internationally as a leader in theatre education.  The School offers innovative programs and curricula in acting, playwriting, design, critical studies, sound design, stage management and technical direction.  With a faculty of artists working at the highest level of their profession, the School offers BA, BFA and MFA degrees and has an active production program of more than 20 shows with a population of 550 undergraduate and graduate students combined.

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which comprises the faculty, students and staff that make the university what it is.

USC and SDA are committed to fostering an inclusive environment that affirms identity, embraces our university’s core values of wellness, equity, and civility, and celebrates the unique dimensions of every Trojan.  USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. 

The University of Southern California values diversity and is committed to equal opportunity in employment.

Minimum Education:
• Bachelor’s degree, Combined experience/education as substitute for minimum education

Minimum Experience:
• 1 year

Minimum Field of Expertise:
• Administrative or research experience
• Working knowledge of MS Office applications
• Demonstrated effective communication and writing skills
• Ability to multi-task and prioritize
• Demonstrated ability to work as part of a team as well as independently

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