Support Coordinator – Newport Beach HemOnc Clinic – Full Time 8 Hour Days (Non-Exempt) (Non-Union) – (Newport Beach, California, United States)

The Support Coordinator will assist with all aspects of patient care. Coordinate clinic schedules, patient appointments and follow up. Answers patient phone calls, verify insurance benefits, prepare charts for clinic and prepare charge tickets for clinic visits. He/She will also coordinate scheduling of all surgeries and diagnostic testing for patients which include sending pre-op packets to patients with surgery instructions, prepare surgery charge tickets and compile letters of medical necessity. The Support Coordinator will assist with the office clerical duties. Other duties may include: assisting multidisciplinary team in managing the care of the patient’s thru all phases (In-take/Evaluation/Listed) by acting as a liaison between the clinic and referring physicians; assisting in managing follow-up care for post surgical patients by setting up follow up care appointments; and/or coordinating an organized and efficient case flow of clinic scheduling. Must work with any and every Physician.

Has in depth knowledge of all the functions of the front office. Coordinates clinic schedules, patient appointments and follow up care. Answers patient phone calls, prepare charts for visits and chart transfer to infusion office. Assist the office with clerical duties including but not limited to disability forms, patient letters and daily new patient charts. Must work with any and every physician in the Oncology Hematology Clinic. Other duties as assigned. Must have excellent communication skills, including the ability to speak, read and write English proficiently. Must be comfortable with computers and medical terminology. In depth knowledge of all insurance types.

Essential Duties:

  • 1. Greets patients in a courteous and professional manner.
  • 2. Adheres to protect patient confidentiality.
  • 3. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer system and PBAR, provides medical records to physician team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic.
  • 4. Schedules patient’s evaluation in a timely manner while accommodating patient’s needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed.
  • 5. Schedules patient mandatory teaching classes.
  • 6. Understands the procedures for scheduling patients, and gives proper patient instructions.
  • 7. Notifies patient of upcoming appointments in a timely manner.
  • 8. Arranges patient clinic appointments as requested by the physician.
  • 9. Communicates all changes with patient and case information to all involved personnel.
  • 10. Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR).
  • 11. Works with various hospital personnel to resolve issues and accommodate patient.
  • 12. Preps charts for clinic, selection committee, and tumor board (if applicable).
  • 13. Assists with clerical and scheduling needs.
  • 14. Assist in translation as needed (if applicable).
  • 15. Provides phone coverage as needed.
  • 16. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.
  • 17. Ability to work independently and in a team setting to accomplish duties in a timely manner.
  • 18. Knowledge of proper chart format.
  • 19. Performs other duties as assigned.

Required Qualifications:

  • Req High school or equivalent
  • Req Ability to communicate effectively in English both verbally and in writing.

Preferred Qualifications:

  • Pref 1 year Experience in acute care or ambulatory care setting. *Entry level accepted.
  • Pref Knowledge of medical terminology preferred.
  • Pref Familiarity with word processing, IDX, Cerner, PBAR and scheduling software is preferred.

Required Licenses/Certifications:

  • Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The hourly rate range for this position is $22.00 – $34.18. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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