USC Hotel/Catering Finance Manager – (Los Angeles, California, United States)

Please review the Affirmative Action and Equal Opportunity Plan page for more details regarding your rights and obligations as a job candidate.

USC Auxiliary Services, one of the largest divisions at The University of Southern California, is focused on making a difference for over 65,000 students, athletes, faculty, staff, and guests who visit our campuses each day.  Through our innovative services, our six central business units (USC Bookstores, USC Hospitality, USC Housing, USC Transportation, the USC Hotel and the Los Angeles Memorial Coliseum) collectively create the best USC experience for future leaders, scientists, filmmakers, engineers, and doctors alike. Auxiliary Services works tirelessly to welcome all visitors into the Trojan family. We are driven to succeed by our commitment to uphold our six unifying values in Integrity, Excellence, Well-Being, Open Communication, Accountability, and Diversity, Equity, and Inclusion.

We are seeking a USC Hotel/Catering Finance Manager to join our rapidly growing team.

The Opportunity:

The USC Hotel/Catering Finance Manager leads the finance and accounting functions for the USC Hotel. Partners with the General Manager of the USC Hotel as well as the Associate Director and Director of Finance and Accounting for Auxiliary Services. This position manages the accounting department including receivables, payables, and works with the cash handling functions internally within Auxiliaries. The USC Hotel/Catering Finance Manager reviews hotel rooms, works with the hotel operations team, and participates in the overall strategy development of the Hotel.

The Accountabilities:

  • Maintains complete knowledge of and complies with all Auxiliaries
    departmental policies and service procedures; monthly close and projections
    includes closing the books in the monthly G/L and works with the general manager and other key operational personnel in developing monthly and annual projections.

  • Partners with operational managers to lead and coordinates ordering and vendor payment, as well as reconciles accounts receivable and follows up on outstanding items.

  • Works with Auxiliaries Finance and Accounting team to make data-driven decisions around the monthly forecast and annual budget.

  • Leads and coordinates the development of the daily sales report (DSR), delivers financial information to leadership on a daily basis to reach monthly and annual financial and operational targets.

  • Manages, maintains, and streamlines key accounting and financial systems, including current processes and brings industry best practices.

  • Follows up on open items to completion with minimal supervision and guidance.

  • Serves as liaison and maintains strong relationship with key internal University staff for special projects and ad-hoc analysis, as needed.

  • Manages the accounting/financial staff and operations of a financial services department, or large financial unit in an administrative or auxiliary division or department. Sets departmental goals and objectives and measures performance against goals. Establishes departmental priorities.

  • Directly or indirectly supervises all assigned subordinate staff, usually through multiple layers of supervisors. Recruits, screens, hires, orients and trains staff. Evaluates employee performance and provides guidance and feedback to assigned staff. Counsels, disciplines and/or terminates employees, as required.

  • Plans and administers departmental budget. Provides historical data and projections as required for budget development and planning.

  • Monitors, reviews and verifies accounting records and transactions for accuracy, timeliness and adequacy of supporting documentation. Ensures compliance with internal policies, agency rules and regulations, and generally accepted accounting principles.

  • Oversees account reconciliations and production of regularly scheduled summary reports, income and financial statements for assigned accounting operations. Analyzes reports for accuracy prior to distribution.

  • Supervises the collection and formatting of financial data for special management studies and requests. Provides financial data with explanations and interpretation as requested by management.

  • Coordinates the development and maintenance of electronic systems and procedures. Provides direction and input for the development of accounting applications, reports, forms, records and documented procedures.

  • Examines and evaluates internal methods and procedures for adequacy of controls. Notes weaknesses or deficiencies and implements corrective actions. Ensures departmental compliance with all applicable policies and procedures.

  • Advises on university financial policies and procedures, agency laws and regulations, and generally accepted accounting principles.

  • Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The Qualifiers:

  • Minimum Education: Bachelor’s degree.

  • Minimum Experience: 5 years.

  • Minimum Field of Expertise: Senior or lead bookkeeping/accounting experience with directly related college study. thorough knowledge of established accounting principled, methods, practices and terminology used in financial/accounting and statistical recordkeeping work. Ability to train, evaluate and supervise the work of employees. Demonstrated analytical, problem solving and effective communication skills.

The qualified candidate must be a self-starter who is able to work with and manage the operational and financial aspects of a stand-alone hotel and hospitality business. Key success factors will include but are not limited to:

  • Building and maintaining trusted relationships with operations and finance and accounting leaders.

  • Demonstrated ability to manage finance and accounting processes and drive change in a fast-paced, hospitality-oriented environment.

  • Demonstrated controllership ability in maintaining and recommending new financial processes and controls, particularly in a stand-alone hotel/hospitality-oriented environment.

  • Maintenance and administration of all accounting records in the G/L and associated sub ledgers/subsystems.

  • Strong controllership over key accounting functions, including A/R, A/P and cash handling.

  • Financial planning and forecasting experience in a hotel/hospitality-oriented environment, including the development of monthly and annual forecasts, budgets, and ownership of the development process in partnership with key stakeholders both internal and external to Auxiliary Services.

  • Demonstrates analytical, problem solving and effective communication skills.

What We Prefer:

  • Preferred Education: Master’s degree.

  • Preferred Experience: 7 years.

  • Preferred Field of Expertise: University financial policies, procedures and systems.

The Trojan Family Rewards:

We pride ourselves in creating the BEST USC EXPERIENCE, and that begins with our employees! We offer a wide variety of benefits and programs that support our staff and their families. For more information please visit http://benefits.usc.edu.

This support advocates work-life balance and employee well-being. As members of the Trojan family, employees are connected by the traditions and history that make us proud to be Trojans!

As an equal opportunity employer, USC values and promotes diversity, equity and inclusion in the workplace. The work culture thrives on mutual respect, trust, and synergy amongst all of its members.

USC has great minds that transform the world with their talents and research. Will you be one? Join us!

FIGHT ON!

The annual base salary range for this position is $98,327.44 – $108,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor’s degree.
Minimum Experience: 5 years.
Minimum Field of Expertise: Senior or lead bookkeeping/accounting experience with directly related college study. thorough knowledge of established accounting principled, methods, practices and terminology used in financial/accounting and statistical recordkeeping work. Ability to train, evaluate and supervise the work of employees. Demonstrated analytical, problem solving and effective communication skills.
The qualified candidate must be a self-starter who is able to work with and manage the operational and financial aspects of a stand-alone hotel and hospitality business. Key success factors will include but are not limited to: Building and maintaining trusted relationships with operations and finance and accounting leaders. Demonstrated ability to manage finance and accounting processes and drive change in a fast-paced, hospitality-oriented environment. Demonstrated controllership ability in maintaining and recommending new financial processes and controls, particularly in a stand-alone hotel/hospitality-oriented environment. Maintenance and administration of all accounting records in the G/L and associated sub ledgers/subsystems. Strong controllership over key accounting functions, including A/R, A/P and cash handling. Financial planning and forecasting experience in a hotel/hospitality-oriented environment, including the development of monthly and annual forecasts, budgets, and ownership of the development process in partnership with key stakeholders both internal and external to Auxiliary Services. Demonstrates analytical, problem solving and effective communication skills.

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