Budget/Business Analyst combined with Administrative Assistant Duties
University of Southern California | Rossier School of Education
Los Angeles, CA
*This position is located on the UPC campus and has a hybrid work schedule.
Summary of position
The USC Rossier School of Education seeks a mission-driven Business Analyst with solid administrative assistant skills to join a dynamic team focused on developing adult professional learning opportunities for our community. This position reports to the Associate Dean, Office of Equity and Community Engagement, and it manages the budgets for 12 programs and the expansion of future programs. In addition, it assists the team with administrative work related to each program’s specific needs.
Who you are
We’re looking for an enthusiastic self-starter who enjoys working across teams with CRM, thrives on creating efficient budget processes, develops relationships with vendors, and views every task with equal passion regardless of the size or importance of the task. We seek an individual who thrives in exciting and challenging opportunities for growth and for you to grow your skill sets and contribute to a mission-driven organization.
Essential Duties and Responsibilities:
Budget Analyst
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Supports all budget and administrative support to the Office of Equity and Community Engagement.
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Prepares all budget accounts for each program
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Reconcile account balances
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Processes budget adjustments
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Generates projections and monthly budget reports
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Submit payments to internal and external vendors and contractors
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Manages financial transactions
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Collects registration fees for certificate and credential programs and continuation education units
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Prepares and processes purchase orders, requisitions, procurement card requests, consultant payments, and honoraria.
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Manages and monitors business transactions related to discretionary, gifts and grant accounts. Work closely with all staff to ensure we adhere to all USC and Rossier budget rules and requirements.
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Monitors budget schedules to ensure timely completion
Administrative Assistant Duties
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Process transcripts for students
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Complete Continuing Education paperwork
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Order supplies for each program and office
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Data entry for all programs
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Provide support to Associate Dean
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Excellent communication skills
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Works well with teams
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Good interrelationship skills
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Attention to details
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Scheduling of appointments using calendar invites
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Strong clerical skills
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Experience working with cross-functional teams
Rossier Mission Statement
The mission of the USC Rossier School of Education is to prepare leaders to achieve educational equity through practice, research and policy. We work to improve learning opportunities and outcomes in urban settings and address disparities that affect historically marginalized groups. We teach our students to value and respect the cultural context of the communities in which they work and to integrate the systems of power that shape policies and practices. Through innovative thinking and research, we strive to solve the most intractable educational problems.
About the Office of Equity and Community Engagement
The Office is responsible for ensuring the Mission statement is part of all aspects of the College. It is focused on building internal partnerships with other USC units and external community partners. The Professional Learning unit offers certificate and credential programs as well as customized professional development for teachers, leaders & administrators in K-12, offices of education, and school leaders.
Qualifications:
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Bachelor’s degree in a related area in business and/or finance
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3 years in a similar or equal position and responsibilities
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Strong interpersonal communication skills, the ability to maintain effective working
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Experience with Microsoft Suite of Applications
Desirable Qualifications:
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Certificate or degrees in account and business practices,
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Knowledge and experience in WorkDay and SAP Concur
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Knowledge of SLATE
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Knowledge of USC Budget guidelines
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Previous University experience in business and budget offices.
The scope of work can be completed in a hybrid work schedule. This means time in the office will be used to complete essential on-site tasks and to have meaningful interactions with staff members, students and the Rossier/USC community. A schedule
will be agreed upon between you and your supervisor and is subject to change based on business needs and work performance. There will be a dedicated office space that is
shared by you and other members of your team.
The hourly range for this position is $34.43-$38.64. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Applications should be submitted via usccarreers.usc.edu and should include the following:
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Resume
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A cover letter (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume.)
Minimum Education: Bachelor’s degree, Combined experience/education as substitute for minimum education
Minimum Experience: 1 year
Minimum Field of Expertise: Business administration, accounting or related degree and budget experience including knowledge of government and fund accounting. Strong computer skills with use of automated spreadsheets.
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