The Alfred E. Mann Department of Biomedical Engineering seeks to recruit a Faculty Affairs Associate (Home Department Payroll/Personnel Tech) to join an outstanding team of faculty, staff, and students. Reporting directly to the Department Business Manager, the Faculty Affairs Associate supports all facets of faculty affairs administration, and supports other departmental activity on an as-needed basis.
The Faculty Affairs Associate’s job duties include coordinating faculty hiring, tenure and promotions; managing leaves and sabbaticals; supporting the annual review and salary proposal process; and managing faculty contracts. This position works in close partnership with Viterbi School of Engineering Faculty Affairs Office on all issued pertaining to Faculty Affairs. The position is part of a departmental team that provides a wide range of administrative and project functions, with minimal supervision.
Primary Responsibilities Include:
- Serves as the departments resource on faculty affairs
- Coordinates the departments appointments, promotions, and tenure process
- Tracks tenure dates, assists in the preparation of dossiers
- Arranges for timely submission of information and paperwork applicable to the tenure process to the Dean’s Office
- Coordinates the departments faculty recruitment process
- Arranges interviews for faculty candidates and coordinates schedules to ensure that all appropriate faculty and administrators interview and assesses candidates.
- Plans for and advertises candidate seminars
- Oversees travel and hotel accommodations for candidates
- Ensures required paperwork and candidate dossiers are available to faculty for interviewing and decision making
Job duties may be added or modified as needed.
The Faculty Affairs Coordinator is expected to demonstrate impeccable ethics and collegiality, and to promote an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.
This is a hybrid position. The Faculty Affairs Associate is expected to work onsite for a minimum of 3 days per week and is expected to modify their schedule on an as-needed basis to support in-person departmental activity, including Faculty meetings. The Associate may be asked to work fully onsite (5 days a week) to support periods of high-volume faculty activity, for example, during the Spring faculty recruitment cycle and during the dossier review cycle. This position is not eligible for fully remote work.
Preferred Qualifications:
- Preferred Experience: 3 years
- Preferred Field of Expertise: Understanding of faculty-related matters (e.g., appointments, promotions, and tenure. Highly motivated. Experienced in working with faculty in a university environment.
Additional Information:
The hourly rate range for this position is $27.01 – $29.32. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Diversity, equity, and inclusion are central to the mission of the USC Viterbi School of Engineering. Viterbi staff are expected to facilitate a culture of support and service, to model civility and respectful engagement at all times, and to maintain the highest ethical standards and to maintain strict confidentiality across all facets of their work.
Required Applicant Documents:
A resume/CV and a cover letter are required. Please feel free to upload your application materials in a single document.
USC and the Viterbi School:
The University of Southern California (USC), founded in 1880, is in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students, and staff that make the university what it is.
Founded in 1905, the USC Viterbi School of Engineering is named for Andrew Viterbi who developed an algorithm to connect the world’s citizens. Similarly, the school, located in Los Angeles, a global center for arts, technology and international business in the heart of the Pacific Rim, is a hub for entrepreneurship that connects students from 64 countries.
USC Viterbi is a pioneer in restoring sight to the blind; restoring memory to sufferers of Alzheimer’s; and socially assistive robots to aid seniors with stroke or children with autism. It is the home of the first operational quantum computing center in academia. Our alumni include Neil Armstrong, first human on the moon; A.C. Mike Markkula, co-founder of Apple; and Wanda Austin, former CEO of the Aerospace Corporation.
The USC Viterbi School is consistently ranked among the top graduate programs (U.S. News and World Report). Under the leadership of Dean Yannis C. Yortsos, the school helped re-imagine the 21st century engineer, pioneering the Grand Challenge Scholars Program in schools across the globe. Our mission is to serve California, the nation and the world. At USC Viterbi, we call this the enabling power of Engineering+.
Education: High School or equivalent
Combined experience/education as substitute for minimum education.
Work Experience: 1 year
Combined education/experience as substitute for minimum work experience.
Knowledge, Skills and Abilities:
Skilled in payroll or personnel processing with knowledge of applicable regulations
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