The General Clerk will be responsible for assisting in general office support of clerical and administrative functions for the department. Maintain files in compliance with applicable laws and audit guidelines and organization. Coordinates the maintenance of supplies and materials of the department/unit.
Coordinates the maintenance of chart supplies and materials for the medical records department of the OCOH Clinic. Transports charts and supplies to interoffice locations. Transports blood and specimens to Hoag Pathology Department. Pick up, sort and distribute mail to all locations. Coordinates removal of all recycling material. Maintain company vehicle. Must work with any and every physician in the OCOH Clinic. Other duties as assigned. Must have excellent communication skills, including the ability to speak, read and write English proficiently
Essential Duties:
- Stock supplies, samples, and medications.
- Receive incoming supplies, deliver department specific supplies, maintains accurate filing of all documents, to include delivery receipts, packing slips, priority shipment documents, and all other material related documents.
- Deliver inter-office mail and patient files between locations.
- Complete projects or daily assignments as directed by Supervisor.
- Follow guidelines, ensuring products that require pharmacy monitoring, are properly authorized, prior to delivery.
- Placement of incoming medical supplies in appropriate stock locations.
- Ensure key work areas are secured properly by lock, to ensure security measures are enforced.
- Maintain clean work area at all times.
- Ensure all supplies are labeled properly.
- Maintain company vehicle.
- Adheres to protect patient confidentiality.
- Other duties as assigned.
Required Qualifications:
- Req High school or equivalent
- Req Thorough knowledge of medical supplies/equipment/medication utilized within the facility.
- Req Displays behaviors conducive to excellent customer service.
- Req Must have excellent communication skills, including the ability to speak, read and write English proficiently.
Preferred Qualifications:
- Pref 1 year Minimum one year experience working within a medical office or hospital environment.
- Pref Computer literacy preferred.
Required Licenses/Certifications:
- Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
- Req Driver’s License (CA DMV) Valid and Active Driver’s License required.
The hourly rate range for this position is $19.00 – $29.77. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
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